Enterprise Search columns meaning
This guide will explain the features available from the files Explore page on the Focus platform.
Last updated
Was this helpful?
This guide will explain the features available from the files Explore page on the Focus platform.
Last updated
Was this helpful?
From the Getvisibility Dashboard, select the 'Enterprise Search' section.
Search: Use the search bar to type in a file or folder name to find specific items.
Utilise the dropdown menus to filter the files by:
File Extension: Choose from a list of file types.
Source: Select the source of the files.
Risk: Filter files based on content and the amount of user access to the file.
Keyword Hits: Filter by specific keywords using regex (regular expressions).
Group: Select a specific group that files may be associated with, such as Sensitive.
Category and Subcategory: Filter files based on predefined categories and subcategories.
Classification: Choose the classification level of the files (e.g., Public, Internal, Confidential).
Alias: Filter files by their Data Source aliases.
Compliance: Select a compliance regulation to see relevant files.
Flow: Filter by the data flow process, catalogued or classification.
Trustees: Filter files accessible by specific users or groups.
Each file listed will have details displayed such as:
Path: The directory path of the file.
Category and Subcategory: The classification categories of the file.
Classification: The sensitivity level of the file.
Compliance Tags: Any compliance-related tags assigned to the file.
Created and Last Modified: Timestamps indicating when the file was created and last modified.
Subcategory Confidence: A confidence score indicating the accuracy of the subcategory classification.
Ingested Time: The timestamp when the file was ingested into the system.
Actions: Icons indicating possible actions to take on the file.
File Size: The size of the file.
These details can be configure by selecting the Column Configuration menu here:
All available columns will be listed:
Use the 'EXPORT' button to create a CSV or JSONL download of the filtered data
Click 'CLEAR SEARCH' to reset all filters and search criteria.
To view or modify the permissions and access rights of a file, click on the Actions menu.
A detailed list will appear showing the Security Identifier (SID), the common name associated with that SID, the organizational unit, domain, and the specific permissions granted.
To adjust the machine learning classification of a file, click on the pencil icon under the 'Actions' column.
A dialog box titled 'Verify ML Classification' will appear, allowing you to change:
The 'Category' and 'Subcategory' of the document.
The 'Compliance' tags associated with the file.
The 'Classification' level (e.g., Public, Internal, Confidential).
Confidence levels for the category and subcategory will be displayed, providing insight into the ML model's certainty regarding its classification.
After making changes, click 'SAVE' to apply them.
Toggle the 'Switch to advanced search' to use GQL (Getvisibility Query Language). Please refer to this GQL for full guidance on using GQL.
