Enterprise Search columns meaning

Accessing the Enterprise Search page:

From the Getvisibility Dashboard, select the 'Enterprise Search' section.

Filters and options explained:

• Search: Use the search bar to type in a file or folder name to find specific items.

• Utilise the dropdown menus to filter the files by:

  • File Extension: Choose from a list of file types.

  • Source: Select the source of the files.

  • Risk: Filter files based on content and the amount of user access to the file.

  • Keyword Hits: Filter by specific keywords using regex (regular expressions).

  • Group: Select a specific group that files may be associated with, such as Sensitive.

  • Category and Subcategory: Filter files based on predefined categories and subcategories.

  • Classification: Choose the classification level of the files (e.g., Public, Internal, Confidential).

  • Alias: Filter files by their Data Source aliases.

  • Compliance: Select a compliance regulation to see relevant files.

  • Flow: Filter by the data flow process, catalogued or classification.

  • Trustees: Filter files accessible by specific users or groups.

Reviewing File Details:

Each file listed will have details displayed such as:

• Path: The directory path of the file.

• Category and Subcategory: The classification categories of the file.

• Classification: The sensitivity level of the file.

• Compliance Tags: Any compliance-related tags assigned to the file.

• Created and Last Modified: Timestamps indicating when the file was created and last modified.

• Subcategory Confidence: A confidence score indicating the accuracy of the subcategory classification.

• Ingested Time: The timestamp when the file was ingested into the system.

• Actions: Icons indicating possible actions to take on the file.

• File Size: The size of the file.

• These details can be configure by selecting the Column Configuration menu here:

All available columns will be listed:

Exporting Data:

• Use the 'EXPORT' button to create a CSV or JSONL download of the filtered data

Clearing Search:

• Click 'CLEAR SEARCH' to reset all filters and search criteria.

File Actions:

Permissions & Access Rights:

• To view or modify the permissions and access rights of a file, click on the Actions menu.

• A detailed list will appear showing the Security Identifier (SID), the common name associated with that SID, the organizational unit, domain, and the specific permissions granted.

Manually Verify ML Classification:

To adjust the machine learning classification of a file, click on the pencil icon under the 'Actions' column.

A dialog box titled 'Verify ML Classification' will appear, allowing you to change:

• The 'Category' and 'Subcategory' of the document.

• The 'Compliance' tags associated with the file.

• The 'Classification' level (e.g., Public, Internal, Confidential).

• Confidence levels for the category and subcategory will be displayed, providing insight into the ML model's certainty regarding its classification.

• After making changes, click 'SAVE' to apply them.

Advanced Search:

• Toggle the 'Switch to advanced search' to use GQL (Getvisibility Query Language). Please refer to this GQL for full guidance on using GQL.